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Proposal to Address Executive Order No. 13166 on Limited English Proficiency

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1New York State Office of Children 8importance of the program, activity, or
& Family Services. Proposal to Address service Resources available to the
Executive Order No. 13166 on Limited grantee/recipient and costs * Initial
English Proficiency April 2005 Prepared by guidance document published January 16,
the Division of Public Affairs. 2001; revised version went into effect
2Background. Civil Rights Act of 1964 June 12, 2002.
Executive Order No. 13166 George W. Bush 9What Are Other States Doing? State.
affirms Executive Order 13166. Website. California. www.dss.cahwnet.gov.
3Civil Rights Act. “No person in the Connecticut. www.state.ct.us/dcf. Florida.
United States shall, on the grounds of www.floridajobs.org/civilrights. Georgia.
race, color or national origin, be www.dhr.georgia.gov. Illinois.
excluded from participation in, be denied www.state.il.us/dcfs. Minnesota.
the benefits of, or be subjected to www.dhs.state.mn.us. Mississippi.
discrimination under any program or www.dom.state.ms.us. Oregon.
activity receiving Federal financial http://egov.oregon.gov/DHS. Texas.
assistance.” Section 601 of Title VI of www.hhs.state.tx.us.
the 1964 Civil Rights Act, 42 U.S.C § 10Minnesota. California. Georgia. Texas.
2000d. Department Responsible for LEP. LEP Plan
4Executive Order No. 13166: Improving on website. State/County Roles. Languages
Access to Services for Persons with Served. Translation/ Interpreter Services.
Limited English Proficiency (LEP). August Training. Monitoring/ Tracking. Department
11, 2000: President Bill Clinton issued of Human Services. Department of Social
the Executive Order 13166. Designed to Services. Department of Human Resources.
improve access to federally conducted and Department of Human Services. State
federally assisted programs/activities for oversees county implementation
LEP persons Federal agencies were asked to responsibilities. State oversees county
develop and implement a system to provide implementation responsibilities.
LEP persons access to services. Each State/County share implementation
federal agency was asked to prepare a plan responsibilities. State oversees county
to improve access to LEP persons, and implementation responsibilities. 10
submit plans to the U.S. Department of Languages. 18 Languages. 6 Languages. 5
Justice. Executive Order charged the Languages. Contracted services, bilingual
Department of Justice with the staff. Contracted services, bilingual
responsibility of providing LEP guidance staff. Contracted services, bilingual
to federal agencies. staff. Contracted services, bilingual
5Memorandum. President George W. Bush staff. Initial and annual training.
affirmed his commitment to Executive Order Initial and annual training. Initial and
13166. Memorandum written by Assistant annual training. Initial and annual
Attorney General, Civil Rights Division, training. Annual evaluations of LEP plan.
Ralph F. Boyd, Jr. on October 26, 2001 Annual evaluations of LEP plans. Annual
Federal agencies were directed to provide evaluations of LEP plan. Annual
guidance and technical assistance to evaluations of LEP plan.
non-federal entities to provide meaningful 11Connecticut. Mississippi. Florida.
access to LEP persons. Oregon. Illinois. Department Responsible
6Who Are the Recipients of Federal for LEP. LEP Plan on Website. State/County
Assistance? Federal financial assistance Roles. Languages Served. Translation/
includes: grants, training, use of Interpreter Services. Training.
equipment, donations or surplus property Monitoring/ Tracking. Department of
and other assistance. Recipients may Children and Families. Division of
include: State, county and local health Medicaid. Department of Children &
agencies State, county and local welfare Families. Department of Human Resources.
agencies Programs for families, youth and Dept. of Children & Family Services.
children Hospitals, nursing homes, home Forms in several languages. Provides links
health agencies and managed care to www.lep.gov. Forms and brochures
organizations Universities and other provided in Spanish. State oversees
entities with health or social services county/local implementation
research programs State Medicaid agencies responsibilities. 8 Languages. 1 Language.
Public and private contractors, Contracted services, bilingual staff.
subcontractors and vendors Note: Contracted services, bilingual staff.
Subrecipients likewise are covered when Initial training. Annual evaluations of
federal funds are passed through from one LEP plan.
recipient to a subrecipient. Coverage 12What Is New York State Doing?
extends to a recipient’s entire program or www.otda.state.ny.us www.omr.state.ny.us
activity. www.health.state.ny.us
7Who Is an LEP Individual? “Individuals www.nydmv.state.ny.us
who do not speak English as their primary www.labor.state.ny.us.
language and who have a limited ability to 13Languages Spoken in New York State.
read, write, speak, or understand English Approximately, 18 million people 5 years
may be limited English proficient, or and older reside in New York State.
“LEP,” and may be eligible to receive Approximately, 5 million people speak a
language assistance with respect to a language other than English in their
particular type of service, benefit, or homes. Top 5 languages spoken: Spanish,
encounter.”. Source: Department of Health Chinese, Italian, Russian & French
and Human Services, “Guidance to Federal Source: 2000 U.S. Census Bureau.
Financial Assistance Recipients Regarding Non-English Speakers in New York State.
Title VI Prohibition Against National 14What Is OCFS Doing?
Origin Discrimination Affecting Limited www.ocfs.state.ny.us Developed a Model LEP
English Proficient Persons.” (August, Plan for OCFS Developed an LEP Survey for
2003). OCFS OCFS LEP Plan will require an
8Department of Justice Policy Guidance: agency-wide collaboration: Division of
Enforcement of Title VI of the Civil Legal Affairs Office of Strategic Planning
Rights Act of 1964 *. DOJ recommends an and Policy Development Division of
analysis of four factors: Identifying the Administration Executive Office Division
number or proportion of LEP persons of Public Affairs Office of Equal
eligible to be served or likely to be Opportunity and Diversity Development.
encountered by the program or grantee 15Thank You! “…promoting the well-being
Frequency with which LEP individuals come and safety of our children, families and
in contact with the program Nature and communities….”.
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Proposal to Address Executive Order No. 13166 on Limited English Proficiency

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