6: Working with Copy When to Create a New Record

6: Working with Copy & When to Create a New Record

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Change over Time

Using existing copy What types of change can be accommodated? How to edit? RDA & AACR2/CSR records Pre-AACR2 successive entry records When to consider re-describing to RDA? Creating a new record When? What level?

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Manifestation: Types of change (1)

Carrier type (3.22.6) Minor title changes (2.3.2.13.2) Edition not changing scope of publication (2.5.1.6) Publisher/distributor/manufacturer (2.8-2.11) Publisher: Place (2.8.2.7) Publisher: Name (2.8.4.8)

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Manifestation: Types of change (2)

Series (2.12.1.6) Numbering (2.6.1) Frequency (2.14.1.4) Editors, issuing bodies, etc. (2.4.1.10)

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Carrier types (3

22.6)

Minor changes: Broadsheet to volume (Media type: unmediated) Microfiche to microfilm (Media type: microform) CD-ROM to DVD-ROM (Media type: computer) New record required: CD-ROM to online (Media type: computer)

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Exercise: Carrier type

The last CD-ROM issue was: 1997/2001. The first DVD-ROM issue was: 1998/2002.

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Exercise: Carrier type (2)

300 ## $a computer discs ; $c 4 3/4 in.

500 ## $a Issues for 1989/1992-1997/2001 on CD-ROM; issues for 1998/2002- on DVD-ROM.

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Minor Title Changes & Variant Titles

Changes in title proper of serials: RDA 2.3.2.12.2 Major and minor changes RDA 2.3.2.13 LC-PCC PS general guidelines and LC-PCC PS for minor change categories Title changes: no change in practice!

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Minor title changes (2

3.2.13.2, 2.20.2) , parallel (2.3.3.5), and variant titles (2.20.2.4)

Coding for CONSER core: 245 00 $a Title 246 1# $i Issues for … have title: $a [later title] 246 1# $i Issues for … have English title: $a [later parallel title] 246 1# $a [variant title] $f <Nov. 2011-> Example

245 00 $a Geologie de la France 246 1# $i Issues for 1988-1989 have title: $a Geol. Fr. 246 1# $i Issues for 1994-2000 have also English title: $a Geology of France and surrounding areas 246 1# $a GFSA $f <1995>-1999

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Edition statement (2

5.1.6, 2.20.4)

Changes in edition statement: No change in scope? ? Record changes from later issues if important for identification Example 250 ## $a Property & casualty insurance edition. 500 ## $a Issues for Dec. 29, 1986-Jan. 2, 1989 called Property & casualty/employee benefits edition; issues for Jan. 9, 1989 called Property & casualty/risk & benefits management edition.

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Publisher change (2

8, 2.20.7)

Reminder: Existing: 260 # # (if 260 is present, leave tag as-is) OR 264 # 1 (for RDA record created after August 2011) Add: $3 Coverage New: 264 2 1 (intermediate) 264 3 1 (most recent) $3 Coverage [recorded] $a Place : $b Publisher [transcribed] $c Date (if ceased) [transcribed]

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Exercise: Publisher

Fixed field: 008/15-17 (Ctry): nyu

After this record was created, the cataloger received some additional issues (though not a complete run). Here are some changes discovered: --By the “February 1990” issue, the place of publication moved to: Tonawanda, NY --By the “February 1991” issue, the place of publication moved to: Las Vegas, NV The Raving Lunatic Society remained the publisher throughout the life of the serial. The latest issue received was: Volume 7, issue #1 (May 15, 1993).

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Exercise: Publisher change (2)

Fixed field: 008/15-17 (Ctry): nvu

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Frequency change (2

14.1.4, 2.20.12)

Coding: Recorded; CONSER practice: keep all 310 ## $a Frequency, $b coverage [current] 321 ## $a Frequency, $b coverage [oldest] 321 ## $a Frequency, $b coverage [next]

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Numbering (2

6.1, 2.20.5)

Coding: Partially transcribed Reminder: If numbering starts over without series designation, supply [new series] Options: 362 1# $a If have first/last in range 515 ## $a In all situations

Example 1 362 1# $a Began with: No 7 (annee judiciaire 1998/1999); ceased with no 13 (annee judiciaire 2004/2005). -------------------------------- Example 2 362 1# $a Began with December 1971. 515 ## $a Issues for <May 2010-> called: <2nd series, volume 1, issue 5->

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Issuing body (2

20.3.6.2)

CONSER practice: [introductory word(s)]: [information], [dates] Example 550 ## $a Issued by: Bureau of Vital Statistics, 1964–1977; by: Bureau of Vital Records, 1978–

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Other considerations

CEG B4 FF Dates: If most recent issue (or known issue) is older than 3 years: 008/06 (Status): u 008/11-14 (Date2): uuuu Basis of identification: If have later issue than was previously been entered: 588 ## $a Latest issue consulted: … . 588 ## $a Latest issue consulted: … (publisher’s Web site, viewed …).

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Expression-level change (7

29.2.3)

So far, ALL changes can be accommodated Types of change common to serials: Language Script Examples: 546 ## $a Volumes 1-3 in French, volumes 4-7 in German. 546 ## $a In Azerbaijani (Cyrillic), <1999->; (Latin), <2002-2003>

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Work-level change (Chapter 6)

Parallel language titles appearing on later issues (6.2.3.4) Variant titles that differ significantly from the preferred title and might reasonably be sought (6.2.3.3) Nature of the content (7.2.1.3)

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Hybrid: Editing AACR2/CSR Records

Documentation: Post RDA Implementation Guidelines and Standards http://www.loc.gov/aba/pcc/ May follow RDA conventions to maintain AACR2/CSR records May add (or add to) 336-338 fields Should create RDA NARs if additional name headings are needed (e.g., issuing body) Many changes can be made without re-describing serial using RDA

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Exercise: CSR record maintenance

FF: LDR/18 (Desc) = a 008/18-19 (Freq/Regl) =q/x 008/15-17 (Ctry) = nju

Issue : Volume 87, issue 4 2012 Philadelphia, PA * Taylor and Francis * Published 5 times a year What enhancements could/should be made to reflect this issue?

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Exercise: CSR record maintenance (2)

FF: LDR/18 (Desc) = a 008/18-19 (Freq/Regl) =q/x 008/15-17 (Ctry) = pau

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Editing pre-AACR2 records using RDA

Watch for: Partial title that needs to be reconsidered Before editing: Create DBO to reflect issue used for description if known, based on 362, 936, and any other data: Remove 936 Apply Hybrid Record Guidelines

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Exercise: Pre-AACR Maintenance

Issue: Volume 35, Number 2, May 2012 Published: Baltimore, Maryland, USA * The Johns Hopkins University Press

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Exercise: Pre-AACR Maintenance

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Would you re-describe to RDA if …

CSR CONSER Record: e-Level 8 (ISSN Pre-pub) Cataloger has first issue in hand. Pre-AACR2 Record: 110 2# $a Society of Archivists 245 10 $a Journal of the Society of Archivists. 2011: Name of body changed to: Archives & Records Association. No change to title (oddly enough). AACR2 CONSER Record based on: Vol. 8, no. 3 245 00 $a ME insights. Cataloger has volume 1, number 1 with title: Middle East insights.

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When do you need a new record

W

Change to authorized access point representing work

6.1.3.2.1

Title proper --Major change to title proper --Major change to original title for language expression

6.1.3.2.2

Creator --Authorized access point for person, family, or corporate body used in identifying the work --Change affecting name of person, family, or corporate body used as an addition to authorized access point for the work

6.1.3.2

--Work under title changes to work under creator

M

Change to manifestation that cannot be accommodated in description

Mode of issuance

1.6.2.1

Media type of a serial

1.6.2.2

Edition affecting scope or coverage

1.6.2.5

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New record

New work?

Situation 245 00 $a Newsletter of the American Health Foundation Change: Newsletter of the Institute for Cancer Prevention

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New record

New work?

Situation: Loose-leaf publication 100 1# $a Dobbs, Marian F. 245 10 $a Determining child & spousal support Change: Serial publication 245 00 $a Determining child & spousal support

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New record

New work?

Situation: 245 00 $a Hong Kong business directory. 300 ## $a CD-ROMs Change in 2007: Issued only on DVD-ROMs Change in 2009: Issued only online as pdf file Change in 2012: Issued online as a database

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New record

New work?

Situation: Spanish-language edition 0# $a Worldnet at a glance. $l Spanish. 10 $a Worldnet en un vistazo. ---------------------------------------------------------- Change: --New English-language title is: Worldnet --Spanish-language title is: Worldnet en un vistazo

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RDA: Requiring a new description

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Summary

Change within: Manifestation, Expression, and Work-level change Hybrid-Record techniques Re-description to RDA Change without: Work/Expression, Manifestation

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