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Developing Accessible PDF Documents
Developing Accessible PDF Documents
Agenda
Agenda
1
1
Your starting point
Your starting point
2
2
Setting up the source document
Setting up the source document
Creating a tagged PDF
Creating a tagged PDF
Acrobat PDFMaker: Settings tab
Acrobat PDFMaker: Settings tab
Acrobat PDFMaker: Security tab
Acrobat PDFMaker: Security tab
Acrobat PDFMaker: Word tab
Acrobat PDFMaker: Word tab
Acrobat PDFMaker: Bookmarks tab
Acrobat PDFMaker: Bookmarks tab
Save as Accessible PDF (Word 2003)
Save as Accessible PDF (Word 2003)
Save as Accessible PDF (Word 2007)
Save as Accessible PDF (Word 2007)
3
3
First Steps in Checking for Accessibility
First Steps in Checking for Accessibility
Options for Checking PDF Accessibility
Options for Checking PDF Accessibility
Accessibility Checker Result Message
Accessibility Checker Result Message
4
4
Checking Adobe PDF Tags
Checking Adobe PDF Tags
Confirming the Tags are Correct
Confirming the Tags are Correct
Using the Detailed Error Report
Using the Detailed Error Report
Touching Up the Reading Order
Touching Up the Reading Order
Using the TouchUp Reading Order Panel
Using the TouchUp Reading Order Panel
Understanding Reading Order Options
Understanding Reading Order Options
Adding Tags to an Untagged PDF
Adding Tags to an Untagged PDF
Fixing PDF Tags
Fixing PDF Tags
Adding Scope to Table Headers
Adding Scope to Table Headers
Tagging Artifacts
Tagging Artifacts
5
5
Other Accessibility Tests
Other Accessibility Tests
Other Resources
Other Resources
Thank you
Thank you

Презентация на тему: «Developing Accessible PDF Documents». Автор: Carolyn Kelley Klinger. Файл: «Developing Accessible PDF Documents.ppt». Размер zip-архива: 1775 КБ.

Developing Accessible PDF Documents

содержание презентации «Developing Accessible PDF Documents.ppt»
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1 Developing Accessible PDF Documents

Developing Accessible PDF Documents

Carolyn Kelley Klinger October 10, 2009 Accessibility Camp DC

2 Agenda

Agenda

Scenarios for making PDFs accessible Setting up the source document Checking for PDF accessibility Fixing PDFs for accessibility Other accessibility tests

3 1

1

Scenarios for Making PDFs Accessible

4 Your starting point

Your starting point

You have created a document in Word, FrameMaker, OpenOffice, PowerPoint, etc. and need to distribute it in accessible Portable Document Format (PDF) You are responsible for making sure someone else’s PDF is accessible and you cannot edit the source file

5 2

2

Setting up the Source Document

6 Setting up the source document

Setting up the source document

Use template styles for every heading and paragraph Add alternative text for every image Use column and/or row headers for tables and add a caption or intro text Make sure links make sense out of context (no “click here”) Use short URLs; be considerate to screen reader users

Screen captures in this section from http://blogs.adobe.com/accessibility/assets/WordToPDFReferenceCard_v1.pdf

7 Creating a tagged PDF

Creating a tagged PDF

In Word, configure the PDFMaker

8 Acrobat PDFMaker: Settings tab

Acrobat PDFMaker: Settings tab

9 Acrobat PDFMaker: Security tab

Acrobat PDFMaker: Security tab

10 Acrobat PDFMaker: Word tab

Acrobat PDFMaker: Word tab

11 Acrobat PDFMaker: Bookmarks tab

Acrobat PDFMaker: Bookmarks tab

12 Save as Accessible PDF (Word 2003)

Save as Accessible PDF (Word 2003)

Word 2003 Select Adobe PDF menu Select Convert to Adobe PDF option

13 Save as Accessible PDF (Word 2007)

Save as Accessible PDF (Word 2007)

Word 2007 Select Create PDF from the Create Adobe PDF Group Save as Adobe PDF from the Office button

14 3

3

Checking for PDF Accessibility

15 First Steps in Checking for Accessibility

First Steps in Checking for Accessibility

Specify document language (File > Document Properties > Advanced tab) Use document structure (On Pages panel, select all pages, right-click and select Use Document Structure) Run the Adobe Full Check (Advanced > Accessibility > Full Check)

16 Options for Checking PDF Accessibility

Options for Checking PDF Accessibility

17 Accessibility Checker Result Message

Accessibility Checker Result Message

Reality

Goal

18 4

4

Fixing PDFs for Accessibility

19 Checking Adobe PDF Tags

Checking Adobe PDF Tags

PDF tags express the structure of the document.

20 Confirming the Tags are Correct

Confirming the Tags are Correct

Characteristics of a properly tagged PDF The PDF file includes a logical reading order for its content Images are given correct alternate descriptions Tables are correctly tagged to represent the table structure Form-fields are authored to promote their utility to screen-readers Represents text as Unicode to clear up composition irregularities such as soft and hard hyphens (use Acrobat 9 for full Unicode support)

Credit: http://www.planetpdf.com/enterprise/article.asp?ContentID=6067

21 Using the Detailed Error Report

Using the Detailed Error Report

Acrobat provides a detailed error report Click an error to go to it in the document Once there, use Acrobat tools to fix the problem

22 Touching Up the Reading Order

Touching Up the Reading Order

Touch up the reading order (Advanced > Accessibility > Touchup Reading Order)

Click Show Order Panel

23 Using the TouchUp Reading Order Panel

Using the TouchUp Reading Order Panel

24 Understanding Reading Order Options

Understanding Reading Order Options

25 Adding Tags to an Untagged PDF

Adding Tags to an Untagged PDF

Adding tags If you don’t see the numbered boxes in the reading order view, the document is probably not tagged. To add tags, select Advanced > Accessibility > Add Tags to Document. This is the quickest way to add tags but the result will not be perfect. You will need to check the tags.

26 Fixing PDF Tags

Fixing PDF Tags

Tips for fixing tags Confirm that each numbered box in the document is properly tagged. Add alternate text as needed to figures as needed. Remove nonessential content, such as ornamental page borders, from the logical structure tree as needed. Note that when you remove the tags (such as by using the Delete Item Structure or Clear Page Structure commands), you cannot undo that action. Save your file often.

27 Adding Scope to Table Headers

Adding Scope to Table Headers

Add scope to table headers With the TouchUp Reading Order tool open, select a table and then select Table Inspector. Select table cells that should be headers, right-click on a selected cell or cells, and choose Table Cell Properties.

28 Tagging Artifacts

Tagging Artifacts

Tagging artifacts Artifacts are items that screen readers should ignore. Identify an artifact in the Order or Tags panels. In the Order panel, select the element and click the Background button. On the Tags panel, right-click and select Change Tag to Artifact.

29 5

5

Other Accessibility Tests

30 Other Accessibility Tests

Other Accessibility Tests

Tab through the output to make sure that the reading order is logical. Refer to the Dept of Health and Human Services accessibility checklists. (Web pages only) Download the WAVE Firefox toolbar and view the web page in Text-only view (http://wave.webaim.org/toolbar). Download an evaluation copy of JAWS and read the document out loud (http://www.freedomscientific.com/products/fs/jaws-product-page.asp). Use the Adobe Read Out Loud feature to simulate what it would be like for other assistive technology (such as JAWS) to read your PDFs out loud. Turn off your monitor when you use either JAWS or Adobe Read Out Loud (this takes some practice with each tool) to simulate what it is like not to see what you are doing.

31 Other Resources

Other Resources

HHS Checklists: http://www.hhs.gov/web/policies/checklistword.html and http://www.hhs.gov/web/policies/checklistpdf.html Adobe Reference Card: http://blogs.adobe.com/accessibility/2008/03/reference_card_for_accessible.html http://www.planetpdf.com http://www.webaim.org http://accessdp.wordpress.com/

32 Thank you

Thank you

If you want to reuse this presentation, please let me know. You can find me at: carolyn.klinger@verizon.net @cklinger http://www.linkedin.com/in/carolynklinger

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