Internet Collaboration Microsoft NetMeeting

Internet Collaboration Microsoft NetMeeting

Presented By: Yuliana Ang Yue Cheng Shirley Tayag Maureen Ulan

Introduction

Presented By: Shirley Tayag

Internet Collaboration Tools

Protocols, hardware and software which allow individuals to exchange information in real time over the Internet Used to maximize available technologies to facilitate video, audio and data conferencing regardless of geographic location

Conferencing

Over the telephone line - direct modem to modem connection - incur long distance charges - Governed by H.324 standard

Over ISDN - ISDN offers greater bandwidth than direct modem to modem

connection ? better quality costly option : expensive videoconferencing kits, installation costs, service availability, phone charges Governed by the H.320 standard

Over LANs transmission speed dependent on total number of users in the

network and lines being used governed by H.323 protocol

Over the Internet - cheapest way to conference For video conferencing,

it is limited to 176-by-144-pixel image and only several frames per second Internet traffic affects transmission speed and quality Also governed by H.323 standard

H.323 standard

most used telecommunication protocol over IP networks standard for audio, video and data conferencing developed by the International Telecommunications Union (ITU) includes the T.120 standard which governs general transfer of data for file transfer, whiteboards, chat and application sharing

Examples of Internet Collaboration Tools

Whitepine’s CUSeeMe Intel’s Internet Videophone Microsoft NetMeeting

NetMeeting Video and Audio Conferencing Internet Directory Security

Presented By: Yuliana Ang

NetMeeting

What is NetMeeting? Powerful tool of communications and collaboration over the internet

NetMeeting Sources

Comes with Windows 98, 2000 Packaged with many web cam software Downloadable from the Internet (Microsoft Website)

System Requirements

Windows 95/98 or NT Internet or Intranet connection Sound card with speakers and microphone or headset with integrated microphone Optional web camera

NetMeeting Features

Video and Audio Conferencing Whiteboard Chat Internet Directory File Transfer Program Sharing Remote Desktop Sharing Security Advance Calling

NetMeeting Advantages

Share ideas, information and applications using video and audio Send and receive real-time video images Send video and audio to the user who doesn’t have video hardware

Steps to NetMeeting

Use a video to instantly view items Step 1 Download the software at http://www.microsoft.com/windows/NetMeeting

Step 2

Step 3

Step 4

Connect to NetMeeting

NetMeeting after Connecting

VIDEO AND AUDIO CONFERENCING

Definition Is a connection that connect you and one person for sharing ideas, information and windows program by using video and audio

Video Conferencing Software for Windows

1. NetMeeting 2. Intel Internet Video Phone Allow you to make video phone calls on the net 3. Soft Cam Allow you to do fun things in your video conference 4. ICUII (I See You Too) Include text chat and audio also built in directory, caller ID and do not disturb features

Internet Directory

Advantages: 1. View the internet directory from a web page, and review a list of people who currently running NetMeeting 2. Connect to one or more of the listed people or select another person by typing his/her current location 3. Perform server transactions, such as selecting different directory to view

Security

New Feature in NetMeeting: Encode the data exchanged between shared programs, transferred files, chart and whiteboard With password protection, you can: 1. Host a meeting that required a password 2. Use remote desktop sharing to control your office computer from home, vice versa.

Whiteboard Remote Desktop Sharing

Presented By: Shirley Tayag

Whiteboard

Common surface for users to write in and use graphical tools to illustrate ideas

Whiteboard Tools

Pointer tool Eraser tool Text tool Highlighter tool Pen tool Line tool Shapes and Filled in shapes

What Can Be Done with the Whiteboard

Create graphics and review and modify another user’s graphics Control contents using the mouse by clicking, dragging, and dropping objects on the whiteboard Import text and images into the whiteboard from other windows applications using the cut, copy and paste functions Whiteboard contents may be saved for later use

Other Whiteboard Tools

Infinite Horizon Teamwave Whiteboard Visualtek Rendezvous MicroTouch Ibid Teamboard Whiteboard RTZ Whiteboard for Mac RTZ Whiteboard for Windows Smart Whiteboard Habanero Whiteboard

Remote Desktop Sharing

Operate your office computer from home or vice versa. Use a secure connection by activating a password to access the remote desktop, files and programs.

Setting up RDS

On the Tools menu, click Remote Desktop Sharing Follow the wizard instructions on your screen On the menu bar, first click on Call then click on Remote Control Remote Desktop Exit NetMeeting Important : RDS will not work if NetMeeting is running on the computer

Access Remote Desktop

Click the Place Call button. In To, type the computer name or IP address of the remote computer. If the Require security for this call check box is not selected, click it to turn on security. Important : IP address of the remote desktop computer and RDS password should be known by the user

Other Remote Control Softwares

Compaq Carbon Copy CoSession Remote LapLink for Windows NetOp for Windows pcAnywhere32 RapidRemote ReachOut Enterprise Remotely Possible

File Transfer Program Sharing

Presented By: Yue Cheng

File Transfer

File transfer lets you send files during a NetMeeting conference

With file transfer, you can:

Send a file in the background to conference participants Send the file to everyone in the conference, or to one or more selected participants Accept or reject transferred files

How to Send File in NetMeeting

You can transfer a file by dragging the file's icon to the NetMeeting window for global file transfers or by pointing to a single participant. You can initiate individual file transfers by right-clicking a participant in the roster and then clicking Send File. To change the default destination, click Options on the Tools menu, click the General tab, and change the default destination.

Program Sharing

NetMeeting gives you better control over how shared programs are displayed on your desktop, and gives the person sharing the program control over who uses it.

With NetMeeting’s Program Sharing Feature, you can:

View shared programs in a frame, which makes it easy to distinguish between shared and local applications on your desktop Minimize the shared program frame and do other work if you do not need to work in the current conference program.

With NetMeeting Feature Sharing, You can:

Easily switch between shared programs using the shared program taskbar. Choose to allow one person to work in the shared program at a time. Approve conference participants’ requests to work in program you introduce. Allow or prevent others from working in a program using the Sharing dialog box..

On-line Chat Advance Calling Conclusion

Presented by: Maureen Ulan

Overview:

Chat is used for synchronous (real-time) electronic communications. Public and private messages can be sent, and users can send URLs to open web sites while chatting. Chat works well for brainstorming and group collaboration. Chat does not work well with large groups. Even in small groups, certain rules are required to assist conversation and allow anyone to participate.

Why Did Text Chat Become so Popular

Chat is a very important component of the Internet. Several people get addicted to it because: First, you can find people who share similar interests to yours wherever they are located. In chat, people can choose their words carefully. Freed from physical appearance descriptions( There is no fat, skinny, short, tall, ugly, beautiful…etc.)

ON-LINE CHAT SERVICES

Chat (Yahoo) IRC (Internet Relay Chat) MUDs, MUSHes, MOOs Talk City ICQ Web Chat LOL chat Uni-Verse Multi-language Chat Ichat Intermedia Multilingual Chat Server Alamak.com Asian Avenue.com

Net Meeting 3.0

Net Meeting 3.0 On-line Chat

Overview

Meeting people can talk to each other simultaneously using Chat. Since only two people can have an audio or video connection, Chat is useful in a group meeting because everyone can participate.

Steps on how to use chat in Net Meeting 3.0:

When someone sends you a Chat message, the message appears in the Chat window. To send a message: Click the Chat button to open Chat. In Message, type the message you want to send, then do one of the following:

To send a message to everyone, in Send To, click Everyone In Chat

To send a message to just one person, in Send To, click the person's name. Click the Send Message button.

You can combine Microsoft Net Meeting with this Instant Messaging

which provides a platform to incorporate audio and video into communication.

Bibliography:

Microsoft Exchange Server 2000 http://www.ntu.edu.sg/ctools/instantmessaging/contentframe.htm http://www.microsoft.com/windows/netmeeting/features/chat/default.asp

Advanced Calling

Choose people to call from corporate directory servers, the Windows Address Book, a list of people who have called you, or from the Microsoft Internet Directory. Place a call directly from the NetMeeting user interface. Use NetMeeting's address book to place calls if your organization uses a gateway or gatekeeper.

Conclusion

We have covered the following Net Meeting Features: Video & Audio Conferencing Whiteboard Chat Internet Directory File Transfer Program Sharing Security Advanced Calling

Bibliography:

http://www.microsoft.com/windows/NetMeeting/Features/default.ASP