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Introduction to Microsoft Exchange Calendar
Introduction to Microsoft Exchange Calendar
Objectives
Objectives
Requirements
Requirements
Outlook Web Access (OWA)
Outlook Web Access (OWA)
Global Address List (GAL)
Global Address List (GAL)
Free/Busy Information
Free/Busy Information
Delegate Access
Delegate Access
Setup Account
Setup Account
Main Outlook Screen
Main Outlook Screen
Main Calendar Screen
Main Calendar Screen
Menus
Menus
Icon shortcuts
Icon shortcuts
To Schedule a New Appointment
To Schedule a New Appointment
Appointment Tab
Appointment Tab
Appointment Options
Appointment Options
Scheduling Tab
Scheduling Tab
Schedule Individuals or Groups
Schedule Individuals or Groups
Groups
Groups
Selecting Resources
Selecting Resources
Resource Confirmation
Resource Confirmation
Scheduled Appt
Scheduled Appt
Check Appointment Status
Check Appointment Status
Checking Status of Attendees
Checking Status of Attendees
Tracking
Tracking
Delete an Appointment
Delete an Appointment
Q & A
Q & A

Презентация: «Introduction to Microsoft Exchange Calendar». Автор: wlctest. Файл: «Introduction to Microsoft Exchange Calendar.ppt». Размер zip-архива: 816 КБ.

Introduction to Microsoft Exchange Calendar

содержание презентации «Introduction to Microsoft Exchange Calendar.ppt»
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1 Introduction to Microsoft Exchange Calendar

Introduction to Microsoft Exchange Calendar

Presented by Jason Polito 5/11/04

2 Objectives

Objectives

Navigate Calendar effectively Gain an understanding of the Global Address List or (GAL) Gain an understanding of the Free/Busy concept Create new appointments with Individuals Resources such as conference rooms, projectors, etc. Groups Track and Manage Appointments

3 Requirements

Requirements

An Exchange Account Microsoft Outlook 2000/2002/2003 client Outlook 2003 used for this course

4 Outlook Web Access (OWA)

Outlook Web Access (OWA)

If you do not have Office or a PC Web version of Outlook Client Access at http://mymail.rit.edu

5 Global Address List (GAL)

Global Address List (GAL)

Contains a list of all RIT e-mail accounts Serves a similar role as LDAP Organized by First & Last Name Should be set as the default address book if using Calendar, this will allow you to see…

6 Free/Busy Information

Free/Busy Information

No information (where, who, why) other than time is displayed Allows people to see when you are free for appointments or busy By default a new appointment shows as tentative on an invitee’s calendar until it is accepted or refused.

7 Delegate Access

Delegate Access

Used if you need special access to another’s calendar Advanced feature, not covered here, but available in documentation at http://www.rit.edu/~wwwits/services/calendaring

8 Setup Account

Setup Account

Log into Main as yourself Start->Control Panel->Mail Exchange setup Launch Outlook

9 Main Outlook Screen

Main Outlook Screen

The mail inbox is the default folder for most people From here you see a list of available folders Select the folder “Calendar”

10 Main Calendar Screen

Main Calendar Screen

You should now see the main Calendar page Default view is for one day View can be changed by using top menus or icons

11 Menus

Menus

Organized across the top Use pull down/expanding menus schema Often hard to navigate quickly

12 Icon shortcuts

Icon shortcuts

Quick visual shortcuts to menu items. Often quicker to learn and use Do not handle advanced feature typically

13 To Schedule a New Appointment

To Schedule a New Appointment

Select File->New-> Appointment as shown to the left. Or use the ‘New’ icon on the top left of your screen.

14 Appointment Tab

Appointment Tab

Two tabs - Appointment and Scheduling From Appointment Subject Location Start and End Times Reminders Notes section

15 Appointment Options

Appointment Options

Labels Recurrence All day Event Reminders Privacy Setting

16 Scheduling Tab

Scheduling Tab

Add people and resources from here Need to access from the Global Address List, also known as the GAL Use lower left button, “Add Others”

17 Schedule Individuals or Groups

Schedule Individuals or Groups

Same method as resources Use the GAL Use the “Required” or “Optional” button to add

18 Groups

Groups

Best if available in the GAL Contact ITS HelpDesk for new groups 475-4357 475-2810 TTY helpdesk@rit.edu

19 Selecting Resources

Selecting Resources

Use GAL Resources begin with RES Helps organize resources in the GAL Add using the “Resources” button

20 Resource Confirmation

Resource Confirmation

Notice icon colors The blue bar represents free/busy information

21 Scheduled Appt

Scheduled Appt

Tab

Notice the icon. It is blue for Optional It is red for Required

22 Check Appointment Status

Check Appointment Status

23 Checking Status of Attendees

Checking Status of Attendees

24 Tracking

Tracking

25 Delete an Appointment

Delete an Appointment

Simply right click on appointment and select delete -OR- Select Appointment and press the “delete” key Users will receive an e-mail informing them of the cancellation

26 Q & A

Q & A

Any questions or comments? Thank you for coming! More information is available from your System Administrator or the ITS Help Desk

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