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PDF Accessibility – Best Practices for Authoring
PDF Accessibility – Best Practices for Authoring
Agenda
Agenda
The File Format: Accessibility Requirements
The File Format: Accessibility Requirements
Viewer Features: Lowering Barriers to Accessibility
Viewer Features: Lowering Barriers to Accessibility
Viewer Feature: Optimize Adobe Acrobat / Adobe Reader for Best Results
Viewer Feature: Optimize Adobe Acrobat / Adobe Reader for Best Results
Adobe Acrobat Pro Versions Additional Accessibility Support
Adobe Acrobat Pro Versions Additional Accessibility Support
Adobe Acrobat Pro Versions Additional Accessibility Support
Adobe Acrobat Pro Versions Additional Accessibility Support
Product Feature: Acrobat TouchUp Read Order Tool
Product Feature: Acrobat TouchUp Read Order Tool
Accessible Authoring Workflow for PDF
Accessible Authoring Workflow for PDF
The PDF Accessible Authoring Workflow: Common Themes
The PDF Accessible Authoring Workflow: Common Themes
Use Styles
Use Styles
Establish the Read Order
Establish the Read Order
Use Table Editing Tools
Use Table Editing Tools
Add Alternative Text Descriptions
Add Alternative Text Descriptions
Configure the Application
Configure the Application
Check the Newborn PDF - Make Sure You Have Not Missed Anything
Check the Newborn PDF - Make Sure You Have Not Missed Anything
Loose Ends (Some Common Errors That Crop Up)
Loose Ends (Some Common Errors That Crop Up)
A Caution Regarding Automated Checking
A Caution Regarding Automated Checking
Adobe’s Accessibility Website: Your Resource for Accessibility
Adobe’s Accessibility Website: Your Resource for Accessibility
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Презентация: «PDF Accessibility – Best Practices for Authoring». Автор: scott. Файл: «PDF Accessibility – Best Practices for Authoring.ppt». Размер zip-архива: 2229 КБ.

PDF Accessibility – Best Practices for Authoring

содержание презентации «PDF Accessibility – Best Practices for Authoring.ppt»
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1 PDF Accessibility – Best Practices for Authoring

PDF Accessibility – Best Practices for Authoring

Pete DeVasto Greg Pisocky Adobe Systems CSUN 2010 WEB-1063 Friday, March 26, 2010

2 Agenda

Agenda

Accessible Features of the File Format Accessible Features of the File Format Viewer Acrobat / Reader Accessible Authoring Workflow Microsoft Word / OpenOffice Writer Adobe InDesign Adobe LiveCycle Designer Finishing Touches Using Acrobat Professional Checking the Results

3 The File Format: Accessibility Requirements

The File Format: Accessibility Requirements

Reading Order Logical Reading Order and Tab Order – Does it make sense when you listen to it? Elements Expressed as Tags - <H1>, <H2>, <p>, etc. Attributes Alternate Text Descriptions for Non-Text Elements – Descriptions for tags and form fields Language IDs – Specify the Document’s primary language. Specify alternate languages used in the docuement

4 Viewer Features: Lowering Barriers to Accessibility

Viewer Features: Lowering Barriers to Accessibility

Works in Conjunction with Conventional Assistive Technology Screen Readers: Windows: IBM Home Page Reader, JAWS, SuperNova (Reader / Magnifier), Window-Eyes Linux: Orca Mac OS: VoiceOver Voice Recognition: Dragon NaturallySpeaking (Windows) Screen Magnifiers: Lunar, ZoomText (Windows) Built-in Features in Adobe Reader 9 and all versions of Adobe Acrobat 9 Mean There is Accessibility without Additional Software Incorporates Operating System Accessibility Features Read Out Loud, Reflow, High Contrast View, Autoscroll, Accessibility Setup Assistant

5 Viewer Feature: Optimize Adobe Acrobat / Adobe Reader for Best Results

Viewer Feature: Optimize Adobe Acrobat / Adobe Reader for Best Results

Accessibility Setup Assistant Configures the User Agent for Optimal Performance with Assistive Technology Adobe Acrobat Advanced > Accessibility> Setup Assistant Adobe Reader Help>Accessibility Setup Assistant

6 Adobe Acrobat Pro Versions Additional Accessibility Support

Adobe Acrobat Pro Versions Additional Accessibility Support

Compatible with Conventional Assistive Technology Has Built in Accessibility Accommodations Read Out Loud High Contrast Reflow Autoscroll Accessibililty Setup Assistant

7 Adobe Acrobat Pro Versions Additional Accessibility Support

Adobe Acrobat Pro Versions Additional Accessibility Support

Compatible with Conventional Assistive Technology Has Built in Accessibility Accommodations Read Out Loud High Contrast Reflow Autoscroll Accessibililty Setup Assistant Facilitates Accessible Authoring OCR Add Tags Touch Up Read Order Tool Accessibility Checker

8 Product Feature: Acrobat TouchUp Read Order Tool

Product Feature: Acrobat TouchUp Read Order Tool

TouchUp Reading Order Tool in Acrobat 9 Professional for PDF Accessibility Repair Review and correct reading order Review and correct basic tagging issues Add Alternate Text to Figures Add Short Descriptions to Form Fields Tag simple tables quickly and easily Benefits Quick and easy to detect tagging errors Easy to fix most common errors

9 Accessible Authoring Workflow for PDF

Accessible Authoring Workflow for PDF

You are now ready to Create an ACCESSIBLE PDF File Applications that Create Tagged PDF PDF Maker (for Microsoft Office) – Windows Only) PDF Maker Plug-In for Internet Explorer OpenOffice Writer Adobe InDesign Adobe FrameMaker PDF Forms LiveCycle Designer (Application Distributed with Acrobat 9 Pro) Finishing Touches Adobe Acrobat 9 Pro to Validate and Fix Problems

10 The PDF Accessible Authoring Workflow: Common Themes

The PDF Accessible Authoring Workflow: Common Themes

Use Styles Not Character Formats Establish the Read Order Way the Application Asks You To Use Table Editing Tools Not Spacing Add Alternative Descriptions Using the Tool if You Can Do it whenever you add a figure Configure the Application Check the right options Now that it’s a PDF – Check the Results Adobe Acrobat Pro / Netcentric Commonlook

11 Use Styles

Use Styles

Do Not Use Character Formats

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12 Establish the Read Order

Establish the Read Order

Columns NOT Tables

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13 Use Table Editing Tools

Use Table Editing Tools

Create a Table don’t Use Tabs

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14 Add Alternative Text Descriptions

Add Alternative Text Descriptions

People Often Forget this Step

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15 Configure the Application

Configure the Application

Add Alternative Text to Graphics in the Word File Select an image, use Format Picture dialog, add ALT text using the Web tab Do NOT Use Spaces, Tabs to create tables, use the Table Editor Do NOT Use Character formatting for Headings, Use Styles Set Your Preferences From the Microsoft Word Menu: Adobe PDF > Change Conversion Settings ALT + B + S Make sure “Enable Accessibility and Reflow with Tagged PDF” option is selected Convert with Adobe PDFMaker From the Microsoft Word Menu: Adobe PDF > Convert to Adobe PDF ALT + B + C Select the icon Check the Results in Adobe Acrobat 8 Advanced > Accessibility > Full Check Alt + A + A + F Follow the Suggestions for Repair, Repeat Until No Errors Detected

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16 Check the Newborn PDF - Make Sure You Have Not Missed Anything

Check the Newborn PDF - Make Sure You Have Not Missed Anything

Run the Accessibility Full Check Menu: Advanced > Accessibility > Full Check ALT + A + A + F Make recommended and appropriate repairs – Read the Report, Follow the Hyperlinks Repeat this process until “No Problems Found”

17 Loose Ends (Some Common Errors That Crop Up)

Loose Ends (Some Common Errors That Crop Up)

Check the Language Attribute in Acrobat File > Properties (Ctrl D) Choose the Advanced Tab, Select the Appropriate Language Use Tags Panel to Provide Table Headers <TH> in First Table Row In LiveCycle Designer, First Page Subform Needs to Have a Language Set Fix Tab Order Does Not Correspond with Read Order Error Display the Pages Panel: View > Navigation Panel > Pages Select a Page and then Select All (Ctrl + A) Select Page Properties and Check “Use Document Structure”

18 A Caution Regarding Automated Checking

A Caution Regarding Automated Checking

There is NO Accessibility Button Tell Your Customers Accessibility Requires Human Testing in addition to Automated Checking Checking Can Only Detect for the Presence or Lack of Required Items Cannot Check if an Item is Correct or Appropriate Accessibility is a New Item for the Production Workflow – Like Authoring, Layout, Proofreading, etc. Note Also, Publishers Will Need to Employ a Variety of Techniques and Methods

19 Adobe’s Accessibility Website: Your Resource for Accessibility

Adobe’s Accessibility Website: Your Resource for Accessibility

Information for Adobe Products www.adobe.com/accessibility Adobe’s Acrobat Accessibility Guides http://www.adobe.com/accessibility/products/acrobat/training.html Adobe’s Voluntary Product Accessibility Templates (VPATs) http://www.adobe.com/resources/accessibility/tools/vpat/

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