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Automated data capture solutions for Census
Automated data capture solutions for Census
Data Capture Options
Data Capture Options
2) Data Capture technologies available from DRS: Optical Mark Reading
2) Data Capture technologies available from DRS: Optical Mark Reading
2) Data Capture technologies available from DRS: Intelligent Character
2) Data Capture technologies available from DRS: Intelligent Character
2) Capture technologies available from DRS: OMR, ICR & Image Option
2) Capture technologies available from DRS: OMR, ICR & Image Option
DRS PS900: a Desktop scanner (Show Video)
DRS PS900: a Desktop scanner (Show Video)
Merge operation/ data completion
Merge operation/ data completion
Automated data capture solutions for Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Validation & Correction
Validation & Correction
Resident status must be filled with numeric response
Resident status must be filled with numeric response
Operator is reminded that age must be filled with correct numeric
Operator is reminded that age must be filled with correct numeric
Operator enters “2” as it can be clearly seen that the correct age is
Operator enters “2” as it can be clearly seen that the correct age is
The name here indicates the sex
The name here indicates the sex
Automated data capture solutions for Census
Automated data capture solutions for Census
Type of residence not ticked: Operator enters assumed type of
Type of residence not ticked: Operator enters assumed type of
Speed Accuracy Security
Speed Accuracy Security
2) Which Scanning Technology should be selected
2) Which Scanning Technology should be selected
Scanners with a heavy duty metal construction, 24 hour duty cycle Open
Scanners with a heavy duty metal construction, 24 hour duty cycle Open
Easy to replace consumables Scanners designed for hot & humid climate
Easy to replace consumables Scanners designed for hot & humid climate
Select supplier offering: Combined solution of forms and scanners for
Select supplier offering: Combined solution of forms and scanners for
Design your form in collaboration with technology provider Census
Design your form in collaboration with technology provider Census
Automated data capture solutions for Census
Automated data capture solutions for Census
Print forms with sequential unique barcode Print on suitable paper and
Print forms with sequential unique barcode Print on suitable paper and
Scenario
Scenario
1 million forms
1 million forms
An opportunity to experience the technology trial your systems, test
An opportunity to experience the technology trial your systems, test
9) filling in of forms
9) filling in of forms
9) filling in of forms
9) filling in of forms
Bonus on successful scanning of their forms
Bonus on successful scanning of their forms
9) filling in of forms
9) filling in of forms
Automated data capture solutions for Census
Automated data capture solutions for Census
quality control starts before scanning
quality control starts before scanning
11) Keep Track of the forms As they go through the data capture
11) Keep Track of the forms As they go through the data capture
Automated data capture solutions for Census
Automated data capture solutions for Census
Have a suitable computer network and infrastructure in place and
Have a suitable computer network and infrastructure in place and
Automated data capture solutions for Census
Automated data capture solutions for Census
Validation/logic rules to be agreed in advance Management to control
Validation/logic rules to be agreed in advance Management to control
Validation & Correction
Validation & Correction
Note of Caution: Modern Scanning techniques are not a “Panacea” to
Note of Caution: Modern Scanning techniques are not a “Panacea” to
Select supplier offering: Combined solution of forms and scanners for
Select supplier offering: Combined solution of forms and scanners for
Conclusion:
Conclusion:
Automated data capture solutions for Census
Automated data capture solutions for Census
Later this afternoon: DocXP Mexican Census forms demo
Later this afternoon: DocXP Mexican Census forms demo
Solutions for census data capture: High Speed, Accurate, Cost
Solutions for census data capture: High Speed, Accurate, Cost

Презентация: «Automated data capture solutions for Census». Автор: David Lovesy. Файл: «Automated data capture solutions for Census.ppt». Размер zip-архива: 9330 КБ.

Automated data capture solutions for Census

содержание презентации «Automated data capture solutions for Census.ppt»
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1 Automated data capture solutions for Census

Automated data capture solutions for Census

2 Data Capture Options

Data Capture Options

Advantages Disadvantages

3 2) Data Capture technologies available from DRS: Optical Mark Reading

2) Data Capture technologies available from DRS: Optical Mark Reading

(OMR) Option

Advantages: Very accurate & very high speed. Costs are predictable and defined Realistic overall hourly data capture processing speeds of the order of 4,000 OMR forms an hour. Disadvantages: requires specially printed forms and special scanners, tick box response are not suited to all types of questions. need trained enumerators to complete the form.

4 2) Data Capture technologies available from DRS: Intelligent Character

2) Data Capture technologies available from DRS: Intelligent Character

Recognition (ICR) Option

Advantages: Forms designed for ICR relatively easy to fill in locally printed forms can be used ICR works well with numeric characters Disadvantages: Does not work as well with alphabetic responses ICR software is not able to recognise all handwriting, and is not always reliable in its recognition process needs to be a great deal of manual intervention when the recognition falls below certain predefined standards of certainty. not easy to accurately predict the timescale or the costs of the data capture process. ICR software and the necessary computer infrastructure can be expensive. High calibre IT staff are required to support the ICR system

5 2) Capture technologies available from DRS: OMR, ICR & Image Option

2) Capture technologies available from DRS: OMR, ICR & Image Option

Data

Advantages: Combines the benefits of “traditional” OMR technology with the potential of using the latest ICR techniques. An image archive of all census forms scanned is automatically created. A reliable and predictable outcome can be achieved from a given investment in these techniques Disadvantages: This technique still needs specially printed forms.

6 DRS PS900: a Desktop scanner (Show Video)

DRS PS900: a Desktop scanner (Show Video)

7 Merge operation/ data completion

Merge operation/ data completion

IMAGES USED FOR KEY CORRECTING THE DATA FROM BADLY/ WRONGLY FILLED OUT FORMS

Images

Scan folder

OMR & Barcode data

SQL DB

Census database

image/data base of all census forms

8 Automated data capture solutions for Census
9 Automated data capture solutions for Census
10 Automated data capture solutions for Census
11 Automated data capture solutions for Census
12 Validation & Correction

Validation & Correction

13 Resident status must be filled with numeric response

Resident status must be filled with numeric response

Operator enters required response based upon residence rules

Operator is reminded that Resident status must be filled with numeric response

14 Operator is reminded that age must be filled with correct numeric

Operator is reminded that age must be filled with correct numeric

response, “>” indicates too many marks

15 Operator enters “2” as it can be clearly seen that the correct age is

Operator enters “2” as it can be clearly seen that the correct age is

27

16 The name here indicates the sex

The name here indicates the sex

Here the mark in the sex box has missed the box so that OMR tick not captured, operator enters “1”

17 Automated data capture solutions for Census
18 Type of residence not ticked: Operator enters assumed type of

Type of residence not ticked: Operator enters assumed type of

residence, based upon geographical location or instructions from supervisor

19 Speed Accuracy Security

Speed Accuracy Security

1) Define your Objectives in best Practice in Data Capture

20 2) Which Scanning Technology should be selected

2) Which Scanning Technology should be selected

The choices: OMR ICR or OMR/ICR/Keying combination Use a scanning solution which is appropriate for you

21 Scanners with a heavy duty metal construction, 24 hour duty cycle Open

Scanners with a heavy duty metal construction, 24 hour duty cycle Open

paper path – with an ability to detect and prevent double feeds

2) Which Scanning Technology should be selected?

22 Easy to replace consumables Scanners designed for hot & humid climate

Easy to replace consumables Scanners designed for hot & humid climate

and geography Scanners which can be operated and maintained by your staff

2) Which Scanning Technology should be selected?

23 Select supplier offering: Combined solution of forms and scanners for

Select supplier offering: Combined solution of forms and scanners for

census Track record in International census

3) On what basis should a data capture supplier be chosen?

24 Design your form in collaboration with technology provider Census

Design your form in collaboration with technology provider Census

forms need to be designed precisely and with enumerator task in mind Finalise the form design in good time in advance of census

4)How should Forms be designed?

25 Automated data capture solutions for Census
26 Print forms with sequential unique barcode Print on suitable paper and

Print forms with sequential unique barcode Print on suitable paper and

use correct inks

5) Printing forms?

27 Scenario

Scenario

1 million forms Data to be captured in one month

6) What speed benefits can be expected by using scanning?

28 1 million forms

1 million forms

Keying OMR 7,200 keystrokes/ hr 3,000 forms /hr 360 forms 8 hour day 24,000 forms day 1,800 forms per week 120,000 forms/week 7,200 forms per month 480,000 forms/month 139 operators 3 PS900s

6) What speed benefits can be expected by using scanning?

29 An opportunity to experience the technology trial your systems, test

An opportunity to experience the technology trial your systems, test

your training, staff and data capture infrastructure Implement necessary changes for main census

7)What purpose has the Pilot Census?

30 9) filling in of forms

9) filling in of forms

Fill in the forms correctly!

31 9) filling in of forms

9) filling in of forms

Training of enumerators is fundamental to success! Use the correct pencils, shade the responses properly, keep the forms dry Treat the forms with respect!

32 Bonus on successful scanning of their forms

Bonus on successful scanning of their forms

Awards for excellence in service?

10) filling in of forms

33 9) filling in of forms

9) filling in of forms

Emphasise team work – give enumerators a uniform/distinct census identity? – make them proud to be selected. Training & motivation of enumerators is fundamental to success!

34 Automated data capture solutions for Census
35 quality control starts before scanning

quality control starts before scanning

10) Prepare the forms for scanning

36 11) Keep Track of the forms As they go through the data capture

11) Keep Track of the forms As they go through the data capture

process

Control software in place to manage: distribution of forms, receipt of forms at the scanning centre batch processing at the scanning centre

37 Automated data capture solutions for Census
38 Have a suitable computer network and infrastructure in place and

Have a suitable computer network and infrastructure in place and

scanning workflow/ environment

12) scanning of the forms:

39 Automated data capture solutions for Census
40 Validation/logic rules to be agreed in advance Management to control

Validation/logic rules to be agreed in advance Management to control

the correction process – clear lines of authority on what corrections can be made, by whom and under what circumstances Correction on screen

13) if forms not filled in correctly?

41 Validation & Correction

Validation & Correction

42 Note of Caution: Modern Scanning techniques are not a “Panacea” to

Note of Caution: Modern Scanning techniques are not a “Panacea” to

solve all census problems Modern Scanning techniques are a tool to be used

Summary of good practice 1)

43 Select supplier offering: Combined solution of forms and scanners for

Select supplier offering: Combined solution of forms and scanners for

census Track record in International census Track record with donor agencies A cost effective and appropriate solution

Summary of good practice 2)

44 Conclusion:

Conclusion:

DRS have the most current census experience of any supplier DRS have a range of different technologies to suit any census requirements DRS census data capture projects are frequently funded by aid agencies DRS are keen to open a dialogue on the next steps & DRS are nice (& reliable!) people to do business with!

45 Automated data capture solutions for Census
46 Later this afternoon: DocXP Mexican Census forms demo

Later this afternoon: DocXP Mexican Census forms demo

Document & Data Capture System

47 Solutions for census data capture: High Speed, Accurate, Cost

Solutions for census data capture: High Speed, Accurate, Cost

Effective www.drs.co.uk Andy.Tye@drs.co.uk

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