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Office 2000 Presentation
Office 2000 Presentation
Similar Look and Feel
Similar Look and Feel
Word and Excel
Word and Excel
Outlook and PowerPoint
Outlook and PowerPoint
Publisher and Access
Publisher and Access
Front Page & Photo Draw
Front Page & Photo Draw
Most Recently Opened Files
Most Recently Opened Files
Special Dialog boxes
Special Dialog boxes
Menu’s, Toolbars, & Shortcuts
Menu’s, Toolbars, & Shortcuts
Application & Shortcuts
Application & Shortcuts
Unavailable, Icons, & Ellipsis
Unavailable, Icons, & Ellipsis
The More Buttons Button
The More Buttons Button
Help is a click away
Help is a click away
Drop Down Menus
Drop Down Menus
Saving Files in Office 2000
Saving Files in Office 2000
Find & Saving To Other Places
Find & Saving To Other Places
Save vs
Save vs
Save As = New Copy
Save As = New Copy
Overview of Outlook
Overview of Outlook
The “Today” view in Outlook 2000 allows you to keep track of your
The “Today” view in Outlook 2000 allows you to keep track of your
This is the Inbox view
This is the Inbox view
To send a message to someone, click on the icon below the word File on
To send a message to someone, click on the icon below the word File on
Reply sends a response to only the person who sent the original
Reply sends a response to only the person who sent the original
Blind Courtesy Copy
Blind Courtesy Copy
You can also open the Sent Items folder to verify that messages were
You can also open the Sent Items folder to verify that messages were
Schedule Group Meetings Quickly Plan meetings efficiently by creating
Schedule Group Meetings Quickly Plan meetings efficiently by creating
You can put your name, company, logo’s and other items as a
You can put your name, company, logo’s and other items as a
From Tools/Options…this popup window will appear
From Tools/Options…this popup window will appear
Organize Your Information
Organize Your Information
Outlook Contacts
Outlook Contacts
Address Book
Address Book
Personal Distribution List
Personal Distribution List
Inserting a File or Attachment
Inserting a File or Attachment
Action Commands
Action Commands
Outlook Search & Find
Outlook Search & Find
Outlook’s Calendar
Outlook’s Calendar
Available Email Formats
Available Email Formats
Appointments
Appointments
Reminder Views
Reminder Views
Outlook Tasks
Outlook Tasks
Tasks – Due Date
Tasks – Due Date
Word 2000
Word 2000
Cut & Paste Improved
Cut & Paste Improved
Tables Made Easy
Tables Made Easy
Tables Made Really Easy
Tables Made Really Easy
Manage & Share Information
Manage & Share Information
Share High-fidelity Documents Online
Share High-fidelity Documents Online
Live Hyperlinks in Documents
Live Hyperlinks in Documents
Excel 2000
Excel 2000
Office 2000 Presentation
Office 2000 Presentation
Cell Address
Cell Address
Excel Worksheets
Excel Worksheets
Inserting Cells
Inserting Cells
Inserting a Row or Column
Inserting a Row or Column
Easily Access and Analyze Data
Easily Access and Analyze Data
Too Much Text
Too Much Text
Popular Formats
Popular Formats
Working on a Range
Working on a Range
Numeric Labels
Numeric Labels
Custom Cells
Custom Cells
Comments
Comments
Excel Pivot Tables
Excel Pivot Tables
AutoCorrect
AutoCorrect
Undo/Redo Several Changes
Undo/Redo Several Changes
Front Page 2000
Front Page 2000
Office 2000 Presentation
Office 2000 Presentation
Page View Tabs
Page View Tabs
Status Bar
Status Bar
Microsoft Publisher
Microsoft Publisher
Design Sets
Design Sets
Publisher Catalog Templates
Publisher Catalog Templates
Questions & Answers
Questions & Answers

Презентация: «Office 2000 Presentation». Автор: Thomas I. McLaughlin. Файл: «Office 2000 Presentation.ppt». Размер zip-архива: 1441 КБ.

Office 2000 Presentation

содержание презентации «Office 2000 Presentation.ppt»
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1 Office 2000 Presentation

Office 2000 Presentation

Tom McLaughlin mcse, mct, a+, b-admin tom@mclaughlin.net http://www.attatraining.com

©2000 ATTA Training & Development

2 Similar Look and Feel

Similar Look and Feel

All Office programs have a similar look and feel. Looks the same for those who have used to Office 97 products. There is a tutorial and helps for WordPerfect users.

3 Word and Excel

Word and Excel

Word Processing Word is a word processor application. It is the best choice for text-heavy documents such as letters, reports, resumes, and fax cover sheets. Keeping Track of Data Excel is a spreadsheet program. It's useful for keeping large quantities of numeric data organized and for performing calculations on that data.

4 Outlook and PowerPoint

Outlook and PowerPoint

Organizing Your Life Outlook is a personal organizer that keeps track of your calendar, your To Do list, and your address book, and sends and receives e-mail. Creating Presentations PowerPoint is a presentation program. It generates multimedia computer shows, 35mm slides, and overhead transparencies for use in sales presentations and informational briefings.

5 Publisher and Access

Publisher and Access

Desktop Publishing Publisher is a desktop publishing program. Like Word, Publisher also focuses on text, but it has fewer text-management capabilities and more layout utilities. Managing Databases Access is a database management program. Access organizes data in a tabular format, with more features that enable you to enter, organize, edit, and search large amounts of data.

6 Front Page & Photo Draw

Front Page & Photo Draw

Creating for the Web FrontPage is a Web-site creation program. Use FrontPage to design Web pages for Internet use and to link them together into a cohesive Web site. Editing Images Photo Draw is an image-editing program. Use Photo Draw to create and modify images for to be used with other Office programs.

7 Most Recently Opened Files

Most Recently Opened Files

The four most recently opened files appear at the bottom of the File menu. If you wish more then the default four, click on Tools/Options/General and type in 9 for the maximum amount. Or Start / Documents and find the document there.

8 Special Dialog boxes

Special Dialog boxes

Publisher, PowerPoint, and Access all start up with special dialog boxes on the screen that help you open existing files and start new ones.

9 Menu’s, Toolbars, & Shortcuts

Menu’s, Toolbars, & Shortcuts

In this section, you will learn about the three main methods of issuing commands in a program: Menus, Toolbars, Shortcut menus.

10 Application & Shortcuts

Application & Shortcuts

Application Menu Each program has a row of menu names directly under the program's title bar at the top of the screen. Taking a Shortcut Some commands have a key combination listed next to them (such as Ctrl+X for Cut). BIC VXZ

11 Unavailable, Icons, & Ellipsis

Unavailable, Icons, & Ellipsis

Unavailable Commands Some commands appear dimmed, such as Cut shown here. Icon Shortcuts Some commands have icons to their left. These represent toolbar buttons that serve as alternatives to the command. Ellipsis (three dots)… This indicates that choosing that command will open a dialog box. Such as Find…

12 The More Buttons Button

The More Buttons Button

You may often find, however, that the button you need isn't displayed. This is usually not a problem, since you can always access the hidden button you need by clicking the More Buttons button.

13 Help is a click away

Help is a click away

Office Help Assistant Help is provided either by clicking HELP on the menu bar or pressing F1 on your keyboard. Here’s another great tip: Shift + F1 over an Icon, your mouse will turn to a “?” question mark. Click on the icon and it will describe what it does!

14 Drop Down Menus

Drop Down Menus

Depending on how your PC is set up, double arrows may appear at the bottom of the menu.

15 Saving Files in Office 2000

Saving Files in Office 2000

My Documents By default, the data files that you create in Office programs are stored in the folder called My Documents. If you save all of your files to the My Documents folder, you will not have any trouble remembering where you stored your files. …right…

16 Find & Saving To Other Places

Find & Saving To Other Places

If you decide to save files to different drives and folders, you may forget where a particular file is stored. Office 2000 and its applications include a Find command that locates elusive files for you.

17 Save vs

Save vs

Save As

You will normally want to save your work in the default or “native” format of the program. However you may need to save in a different format to share files with someone who does not have the same version of Office, or make a second working copy to preserve the first version.

18 Save As = New Copy

Save As = New Copy

When you use Save As during subsequent saves, the command actually creates a copy of the original file. By using Save As on an existing file, whether you are saving the file under a different name, or in a different location or format, you are creating an additional version of the original file

19 Overview of Outlook

Overview of Outlook

Outlook is a multi-purpose program that combines an e-mail program, a date book, and an address book. With Outlook, you can: Work with e-mail Track and schedule appointments Record information about contacts Keep lists of tasks and notes

20 The “Today” view in Outlook 2000 allows you to keep track of your

The “Today” view in Outlook 2000 allows you to keep track of your

appointments and tasks in one window along with keeping you informed of the e-mail you have in your Inbox, Drafts and Outboxes.

21 This is the Inbox view

This is the Inbox view

Currently the Inbox menu is being displayed along with the Preview Pane below. If there is no Preview Pane, you may view the email by double clicking on it in the list.

22 To send a message to someone, click on the icon below the word File on

To send a message to someone, click on the icon below the word File on

the menu bar. It will have the word “NEW” beside it. Remember, the word "Inbox" must be highlighted in the Folder List in order for the correct icon to be displaying.

23 Reply sends a response to only the person who sent the original

Reply sends a response to only the person who sent the original

message. Reply to All sends your message to the sender and all recipients of the original message.

24 Blind Courtesy Copy

Blind Courtesy Copy

Bcc: You can also send blind courtesy copies (Bcc), in which the recipients do not see one another's names. To add the Bcc line to the message composition window, from the View menu, choose Bcc Field. (Blind Carbon Copy)

25 You can also open the Sent Items folder to verify that messages were

You can also open the Sent Items folder to verify that messages were

sent. Messages move to this folder from the Outbox. Messages that you send stay here for a period of time, depending on your Outlook setup.

26 Schedule Group Meetings Quickly Plan meetings efficiently by creating

Schedule Group Meetings Quickly Plan meetings efficiently by creating

distribution lists of people you frequently schedule or e-mail. Then send a single message to invite everyone on the list.

27 You can put your name, company, logo’s and other items as a

You can put your name, company, logo’s and other items as a

“signature”. A signature is an ending to a message that is automatically placed there. To create one, click on Tools/Options…

28 From Tools/Options…this popup window will appear

From Tools/Options…this popup window will appear

Click on the Mail Format tab at the top, then click on Signature Picker at the bottom.

29 Organize Your Information

Organize Your Information

Microsoft Outlook 2000® helps you organize all your emails by colour or by name, to alert it’s presence upon arrival or in the listings.

30 Outlook Contacts

Outlook Contacts

In Outlook, contacts are information records about friends and business associates.

31 Address Book

Address Book

Select Names from the Address Book Select the name of the person to whom you are sending a message. Then, click the To button. The name appears in the Message Recipients box.

32 Personal Distribution List

Personal Distribution List

A Personal Distribution List is a group of people to whom you can send the same e-mail address simultaneously. To create a personal distribution list, while the contacts folder is viewed, click on File, New, and Distribution List.

33 Inserting a File or Attachment

Inserting a File or Attachment

On the tool bar, click the Insert File button. In the pop up dialog box, locate and select the file that you want to attach. Then click Insert choice.

34 Action Commands

Action Commands

35 Outlook Search & Find

Outlook Search & Find

To find specific contacts, you can use Outlook's Find tool. For example, you might have several contacts and use the Outlook Find search method to locate one contact record very quickly. Or you might search for all contacts at a particular company.

36 Outlook’s Calendar

Outlook’s Calendar

This view can be customized to meet the users needs by re-sizing each of the panes, or clicking on the display icons above. Yellow area is the Task Area

37 Available Email Formats

Available Email Formats

Plain Text E-Mail If you are sending e-mail messages in the Plain Text format, the text appears in a separate pane. HTML will allow your receiver will see the email as a Web page. Use with caution!

38 Appointments

Appointments

39 Reminder Views

Reminder Views

40 Outlook Tasks

Outlook Tasks

The Tasks list helps you remember everything you need to do. As you might remember, tasks also appear in the Task Pad when you use the Outlook Calendar in Day view. (Yellow Pad)

41 Tasks – Due Date

Tasks – Due Date

If you enter a due date, Outlook calculates the number of days until the task is due. The number is updated each day. With the Status, % Completed, and Priority boxes, you can track the progress you have made on a task and the task's importance.

42 Word 2000

Word 2000

Improve your productivity through streamlined communication and new avenues for collaboration. Word allows you to easily share and manage information through e-mail, print, and the Web using tools you're already familiar with.

43 Cut & Paste Improved

Cut & Paste Improved

Easily Cut and Paste from Multiple Documents No more jumping back and forth to cut and paste between different documents.

44 Tables Made Easy

Tables Made Easy

Draw and Format Tables Quickly Draw your table one cell at a time, erase several lines at once, and even split cells diagonally!

45 Tables Made Really Easy

Tables Made Really Easy

46 Manage & Share Information

Manage & Share Information

Just click to open the new Office E-mail header in Word and send your document as an e-mail message that retains your original formatting.

47 Share High-fidelity Documents Online

Share High-fidelity Documents Online

As the companion file format for Office 2000, HTML makes it easy to share information with anyone.

Use the Save As Web Page (HTML) feature to create a document that anyone with a browser can view with the same high fidelity as it has in Word.

48 Live Hyperlinks in Documents

Live Hyperlinks in Documents

Insert hyperlinks into your documents more easily with the improved hyperlink interface. Quickly create links to other documents, Web pages, graphics, and pictures—and even customize how text is displayed in your links.

49 Excel 2000

Excel 2000

As part of Office 2000, Microsoft Excel 2000 adopts HTML as its companion file format You can easily share data-rich spreadsheets in a Web browser—letting even those who don't have Excel view your data.

50 Office 2000 Presentation
51 Cell Address

Cell Address

If you need to identify a particular cell, refer to it by its cell address. A cell address is made up of the cell's column letter and row number. So the address of the first cell in the worksheet is A1. The cell below it is A2, and so on. Insert/Name

52 Excel Worksheets

Excel Worksheets

Excel workbook, or file, is made up of three worksheets that are accessible through the sheet tabs at the bottom of the Excel window. You can change sheet names to make them more meaningful. You can also add or delete worksheets from a workbook as needed.

53 Inserting Cells

Inserting Cells

If needed, you can insert a cell or range of cells within a worksheet. When you do so, existing data remains intact, but is shifted over to make room for the new cell(s).

54 Inserting a Row or Column

Inserting a Row or Column

If you delete a column or row that contains a cell that's used in a formula, that formula could result in an error.

55 Easily Access and Analyze Data

Easily Access and Analyze Data

Microsoft Excel 2000 makes it easier to access vital business information using your organization's intranet.

56 Too Much Text

Too Much Text

If, for example, cell A1 has too much text, its contents will spill over into cell B1, so long as B1 is empty. If B1 contains data, the contents cell A1 will appear to be cut off.

57 Popular Formats

Popular Formats

There are several different number formats that you can use in your worksheet. The three most popular are Currency Style, Percent Style, and Comma Style. Each format has a button on the toolbar for easy application.

58 Working on a Range

Working on a Range

After selecting a range, you can: Format the range Copy or move the range Delete the contents of the cells in the range Insert a similar range of cells Name the range

59 Numeric Labels

Numeric Labels

Although, in Excel, labels can include numbers, you can't add, subtract, divide, or multiply a label. For example, a zip code or an employee ID may contain numbers, but you probably wouldn't want to calculate them.

60 Custom Cells

Custom Cells

Rotate and indent text within a cell, even merge cells, without tricky formatting. Customizable cells make dynamic spreadsheet presentation a breeze.

61 Comments

Comments

A comment is a note that can be attached to a cell. A comment is hidden, but you can make it appear in a ScreenTip by resting the mouse pointer over the cell that contains the comment that you want to view or delete.

62 Excel Pivot Tables

Excel Pivot Tables

It's easy with the improved PivotTable interface to create professional-quality reports.

63 AutoCorrect

AutoCorrect

Adding Correcting Entries In the AutoCorrect dialog box, make sure the Replace text as you type check box is selected. Type your mistake or abbreviation in the Replace box. Then type the replacement text in the With box. Choose the Add button to add the entry.

64 Undo/Redo Several Changes

Undo/Redo Several Changes

To undo or redo several changes at once, click the arrow to the right of the Undo button or the Redo button and select the changes you want to undo or redo.

65 Front Page 2000

Front Page 2000

Create, Edit, Manage, and Update Your Site All from One Easy-to-Use Application

66 Office 2000 Presentation
67 Page View Tabs

Page View Tabs

Now let's take a closer look at the Page view window. When you have a Web page open in Page view, you'll notice three small tabs at the bottom of the window: Normal, HTML, and Preview.

68 Status Bar

Status Bar

Let's take a look at a very useful status bar that shows the estimated time it will take to view a page over the Internet. The status bar is called the Estimated Time status bar and it is located in the lower right corner of the Page view window.

69 Microsoft Publisher

Microsoft Publisher

Easily Create and Publish Professional-Quality Business Publications

70 Design Sets

Design Sets

Project a Consistent, Polished Identity Across All Your Communications

71 Publisher Catalog Templates

Publisher Catalog Templates

Select the Type of Publication You Need

72 Questions & Answers

Questions & Answers

Thank you! tom@mclaughlin.net http://www.attatraining.com

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